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Getting Intentional About Hours of Work

5/8/2019

 
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A way to get realistic about what will get done in the time that you have.

A few weeks ago in one of my Hello Monday videos (titled Working for “Free”?) I spoke about the time you may be “gifting” to your employer.  We give our time voluntarily for many reasons, but sometimes the scope creep of this gifted time is detrimental to our well-being (during a busy period, or over the long term).

Optimism bias is a real thing, and every human has it (yes, even the pessimists).  It is one of the reasons you keep going, despite the many challenges in your day (which is why it is baked into the human operating system). Optimism bias may also keep us from recognizing the impact of scope creep when our working life eats into our personal life.  Being objective about the hours you work, and what fits into those hours (realistically), is important, both at home AND at work. 

Do the math.  Take a look at the work you are accountable for delivering.  Estimate the hours it will realistically take to complete (best guess).  Next, calculate the number of work hours you have in the period you need to complete the work (i.e. a week, or a month).  Use the working hours you are paid for in that period, not the ones you “volunteer”.  Subtract from that number any statutory holidays, outside appointments or vacation time you know is booked.  Now, subtract from that total the number of hours you are in meetings or are already committed to something else at work.  That is your “real” number of hours available to work.  Take the number of hours needed to deliver your work minus the number of hours you actually have to work on those things. 

Example (weekly average for a 3-month planning window):
Time available (40 hrs/week)
            MINUS, Time unavailable (average of 2.5 hrs/week)
            EQUALS Time available/week = 37.5 hrs/week
 
Promised/committed work (32 hrs/week)
            PLUS, Time booked in meetings (18hrs/week)
            EQUALS Time utilized/week = 50 hrs/week
                       
DEFICIT = 12.5 hrs/week

Feeling optimistic?  Do the math because it makes possible a new conversation about which items matter at work, and which ones can wait.  When you have the figures, ask yourself what can get completed with a positive impact in the time you have?  What needs to shift?  Who can help you shift it?  What conversations do you need to initiate to help others see what is, and is not, going to be completed in the time you have to do this work?

“The problem is you think you have time.”

 - John Kabat-Zinn


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  • Work With Carleen
    • About Carleen
    • Career Strategy Session >
      • Get The Most Out Of Your Career Strategy Session
    • Podcasts
    • Coaching Programs >
      • Lead with Impact
      • Career Impact
      • Purpose to Impact
      • Recognize Your Leadership Potential >
        • Welcome to Recognizing Your Leadership Potential
      • Realize Your High Potential
      • The Art of Influence at Work
      • Your Time By Design
      • Assessment
    • Book Me To Speak >
      • Persuasive at Work
      • Workshops That Work >
        • Getting Hybrid Right
        • Leading a Hybrid Team Workshop
        • Communicating Comfortably in a Hybrid Setting Workshop
        • Finding Your Leadership Compass Hybrid Teams Workshop
        • Communicating Comfortably in a Virtual Setting Workshop
        • Leading in Ambiguity Workshop
        • Accomplishing Work Through Others Workshop
        • My Values Driven Workplace Workshop
        • Working Successfully From Home Workshop
        • Working Resilience
        • The Many Faces of Unconscious Bias Workshop
        • Building A Culture of Trust Workshop
        • Finding Your Leadership Compass Workshop
        • Foundational Conversations Workshop
        • Conscious Conversations Workshop
        • Purpose Driven Feedback Workshop
        • Dynamic Team Communication Workshop
    • Awards
  • Client Stories
  • Blog
  • Testimonials
  • Free Resources
    • Summer Serenity Inspiration Guide
    • Working Life Wellbeing Assessment
    • Hidden Habits Holding You Back
    • Secrets to Boost Your Job Security
    • Working Life Serenity
    • Virtual Influence
    • Hello Monday Videos
    • Career Resources
    • Life Practices >
      • I Feel Angry
      • I Feel Stuck
      • I Am Overwhelmed
      • I Need Self-Compassion
      • Emotions At Work
      • Mindfulness
      • Triggers At Work
      • Naming Emotions
      • I Feel Frustrated
    • Balancing Time Workbook
    • Working Life Persona Quiz
    • Career Health Quiz
    • Healthy Boundaries Quiz
  • Referral Partners
  • Connect
  • Subscribe
  • The Career Edit